Your personal data

1. Data Controller
   This privacy policy (“Privacy Policy”) describes the processing of personal data carried out by Aquilon Pharmaceuticals S.A. (“Aquilon Pharma”), whose registered office is located at Rue Du Bois Saint-Jean, 15/1, 4102 Seraing, Belgium, registered under number BE 0540.870.218.
   Aquilon Pharma acts as the data controller.

We value your trust and aim to clearly inform you about our data protection practices. We therefore invite you to read this Privacy Policy carefully, which supplements our General Terms of Use available here.
This Policy applies to all services and products offered by Aquilon Pharma. By sharing your personal data with Aquilon Pharma, you confirm that you have carefully read this Policy and accept its terms. You also consent to the processing of your data as described below.

Our website: https://aquilonpharma.com

2. Personal Data Collected and Purposes
   In accordance with the General Data Protection Regulation (GDPR – EU Regulation 2016/679), personal data means any information that can directly or indirectly identify a natural person.

As part of its activities, Aquilon Pharma may collect the following data:

• First and last name, phone number, postal address, email address, company name, job title, work location, etc.
• Information was voluntarily provided during our exchanges.
• Information submitted through the website’s contact form.
• IP address and browsing data for security purposes (e.g. spam detection).

Our website also uses cookies (see our Cookie Policy for more details).

3. Collection Methods and Data Retention
   Data may be collected:

• Via the contact form on the website https://aquilonpharma.com/en/contact
• By email, phone, or any other direct means of communication

The data is stored on Aquilon Pharma’s secure servers, with restricted access protected by secure passwords.

4. Purposes of Data Processing
   Personal data is processed for the following purposes:

• Provision of contractual products and services
• Customer and supplier management
• Invoicing and accounting obligations
• Promotion and marketing (subject to your consent)
• Compliance with legal, regulatory, or judicial obligations

5. Legal Bases for Processing
   Processing is based on:

• The performance of a contract
• The data subject’s consent
• Compliance with legal or regulatory obligations
• Aquilon Pharma’s legitimate interests

6. Data Recipients
   Data may be shared, where necessary:

• With public authorities, accountants, auditors, lawyers, debt collection agencies, IT providers, subcontractors
• Outside the European Economic Area only if an adequate level of protection is ensured
• In the event of restructuring, merger, transfer, liquidation, or court order

Aquilon Pharma ensures that these third parties only access data strictly necessary for their tasks.

7. Data Retention Period
   Data is retained for as long as necessary to fulfill the purposes of processing, taking into account:

• The nature and sensitivity of the data
• Applicable legal obligations
• Aquilon Pharma’s legitimate interests

8. Data Security
   Aquilon Pharma implements technical and organizational security measures, including:

• Use of secure passwords
• Confidentiality clauses in contracts
• Regular system updates
• Frequent data backups
• Restricted access to authorized personnel only

9. Data Subject Rights
   In accordance with the GDPR, you have the following rights:

9.1 Right of Access, Rectification, Erasure, and Restriction
You may request access to, correction or deletion of your data, or restriction of its processing.

9.2 Right to Object
You may object to processing for legitimate reasons or for marketing purposes without providing a reason.

9.3 Right to Data Portability
You may receive your data in a structured format and transfer it to another data controller.

9.4 Right to Withdraw Consent
You may withdraw your consent at any time for processing based on that consent.

9.5 Exercising Your Rights
Requests should be addressed to:
Aquilon Pharma
Rue du Bois Saint Jean 15/1, 4102 Seraing, Belgium
Or by email: info@aquilonpharma.com
Please include a copy of a valid ID (front and back).

9.6 Automated Decision-Making
No decisions will be made solely based on automated processing or profiling.

9.7 Right to Lodge a Complaint
You have the right to lodge a complaint with the Data Protection Authority:
Rue de la Presse 35, 1000 Brussels
Tel: +32 (0)2 274 48 00 – contact@apd-gba.be

10. Policy Changes
    This Policy may be amended at any time. Any changes will be published on the website. We encourage you to consult this page regularly.
    Last updated: May 2025